The Exhibitors applying for stalls at any edition of The Film Expo agree to observe and abide by the terms and conditions of Participation at The Film Expo mentioned below. The organizer reserves the right to modify, change or issue new terms, condition & rules of participation promotion, benefits at The Film Expo of all editions at any point in time.

The organizer reserves the right to change the layout of the stalls and re-allocate the stalls in case of changes in the entry-exit points, electrical flitting / pillars-wall extensions, measurement issue, fire exit change of the exhibition hall etc. No arguments will be entertained from exhibitors in case of change in layout.

Exhibitors should book only if they are 100% sure of their participation. The organizer reserves the right to change the layout of the stalls and re-allocate the stalls in case of changes in the entry-exit points, electrical flitting / pillars-wall extensions, measurement issue, fire exit change of the exhibition hall etc. No arguments will be entertained from exhibitors in case of change in layout.

At any reason if  The Film Expo is cancelled, postponed or suspended fully or partially due to any reason beyond the control of the organizers, such as war, terrorist attacks, weather condition pandemics, fire natural calamities, national emergency, law and order problem, labour dispute, venue owner dispute/ problems or any other cause beyond organizers control, the organizers will repay only the proportions part of the stall rent paid by the exhibitors after deducting all the expenses incurred on exhibition including office establishment, advertising & marketing etc. right from announcement of the exhibition date. Or in above cases, organizers may reschedule the exhibition to the future date in which participation of the exhibitors who have already booked the stalls will be mandatory if not opting for refund after deducting expenses on the event as mentioned above.

To confirm your participation in The Film Expo, a 30% booking fee is required upfront. The full payment must be completed before the final deadline, or your stall will be cancelled with no refund.

All exhibitors must submit a pre-designed layout of their display along with a detailed curatorial concept for approval. Once accepted, no changes will be permitted.

On acceptance of application or allocation of stalls, the Exhibitor by default enters into a contract with the organizers wherein the Exhibitor agrees to participate and abide by the Terms & Conditions of The Film Expo, also mentioned on website.

thus, organizers reserve the right to cancel the stalls booking if any of the terms and conditions are violated by the Exhibitors. Eventually, the stalls, booking amount may be forfeited in part or full by the organizers

The stall setup/ display installation of exhibits must be finished on the same day of possessions of stall. All additional panels lighting furniture, security, and other equipments required by Exhibitors has to be taken only from the officials contractors of the art exhibition appointed by the organizers. Please note the setup is not allowed during exhibition hours

The exhibitors must begin to remove all exhibits and belongings no later than 6:00 pm on the last day of the exhibition and finish the packing before the prescribed time given for the particular exhibition.

All exhibitors must comply with applicable health, fire and safety regulations. The organizers reserve the right to conduct a health safety check as stated in the exhibitors Manual. The exhibitors will be requested to remove the exhibits/ installation/ artwork that does not meet the health & safety requirements as stated in the exhibitors Manuals the exhibitors will be requested to remove the exhibits/ installation or take steps to ensure that they must comply with the health & safety requirements.

The Organizer will provide security on 24 Hours basis from the start of the setup day till the end of the dismantling day. Organizer will provide only general security at the venue and will not be responsible for each individual stall exhibits and personal belongings. The organizers cannot be held liable for any loss, theft or damage of any exhibiting items.

The Exhibitors must bear all the costs and risk associated with the transport, display & removal of their exhibits and good. Exhibitors must ensure their exhibits & belongings against loss, damage theft, fire or any other risks and third party insurance for the total duration at their own cost. While the organizers would employ adequate security and take all precautionary measures, the organizers cannot be held liable for any loss, theft damage due to any untoward incident or natural calamities. Exhibitors have to take care of their personal belongings. The organizer will not be responsible for any loss or theft.

The exhibitors or their representatives cannot advertise or distribute advertising material anywhere from The Film Expo premises except at their stalls. Exhibitors can’t display/ paste name/ logo of their gallery anywhere in the stalls except standards fascia name provided by the organizer.

If such names/ logos are displayed anywhere, organizers have the right to remove it without intimation to the exhibitors and organizers will not be responsible for damage if any caused to artworks or other items of the exhibitions due to such removals.

The exhibitors will not be allowed to display exhibits in such a manner as to obstruct the light or impede passage or affects the display of neighbouring exhibitors. Any such display, if causing obstruction to smooth movement of the visitors in the passages will be removed by the organizer. Exhibitors can’t display exhibits on the exterior walls of the stall.

Facilities/ vendor/ equipments/ lights/ branding/ promotion/ exposure etc. will vary from venue to venue. Exhibitors will not compare any facilities between two venues of the exhibition. Organizer has full rights to add or remove any facility as per the terms and conditions of the venue provider.

The Organizer and their authorized contacts can excuse works, repairs or alteration anytime during the exhibition if found as disturbance or obstacle to their stall. Exhibitor has to accept such last-minute changes and no argument or compensation will be entertained for damage, loss or inconvenience thus caused.

All verbal communication consent and approvals shall be considered invalid, only writing/ email communication will be considered valid by the organizer. The dispute, if any, are subject to be settled only by the law agencies under the jurisdiction of Mumbai, India.

The Exhibitors cannot cancel or reduce the size of the stall once booking is done. Further we wish to put it on record that exhibitors participated on their own in the exhibition after going through complete enquires, pros and cons and not due to any allurement from the organizer. It is requested to book the stalls after cases, if amount is not fully paid before payment deadline, the organizers can dispose of stall in whatever the way they  think fit to recover their losses, due to which payment made won’t be adjusted even in the current edition towards the stall of any other exhibitors even if in close blood relation.

Cancellations and refund policy:

 Exhibitor is responsible for meeting all requirements and deadlines as well as full payment upon receipt of invoice. Cancellation is allowed upto 6 months prior to the exhibition .Exhibitors should book only if they are 100% sure of their participation. It is expressly agreed by the Exhibitor that in the event Exhibitor fails to comply with any provisions contained in these rules and regulations concerning use of exhibit space, Exhobuzz shall have the right to reassign the booth location or to take possession of said space and lease same, or any part thereof, to such parties and upon such terms and conditions as it may deem proper.

If the Exhibitor wishes to cancel their participation, the cancellation must be submitted in writing to the Organizer. The Exhibitor will receive a refund according to the following terms:

a) 25% Cancellation charges of total space charges including GST 6 months prior to the expo.  

b) 50% Cancellation charges of the total space charges including GST 3 months prior to the expo.

Display of exhibits:

• Exhibitors displaying exhibits or utilizing products which may cause or have the potential to cause harm to persons shall ensure said demonstration or utilization of the product is undertaken in a safe manner.
• The exhibitor would be allowed to remove their exhibits only after the close of the event and the Organizer will have no responsibility of loss of items in the stall.
• Exhibitors will be responsible for the security of their exhibits/personal belongings.
• Participants will insure their exhibits and display materials against loss, damage, theft, fire or any cause whatsoever.
• Combustible vapours and gases emitted by exhibits or appliances and representing a health /safety hazard or nuisance to the general public, should be discharged outside the venue through suitable piping separately.
• To exhibit heavy equipment at the Expo, the Exhibitor must be a registered business with the necessary permits and licenses to showcase such equipment in compliance with relevant laws and regulations.
• Heavy equipment exhibitors must specify the dimensions, weight, and any special requirements of the equipment when submitting their application. The Organizer will ensure that the allocated space can accommodate the equipment, but the Exhibitor is responsible for ensuring that all space requirements are met.

Music Licensing:

Use of loud speakers for playing music, making announcements and other promotional means for attracting visitors is strictly prohibited. If cordless mike is used for promotional purposes, the exhibitors will ensure that no nuisance/disturbance is caused to other exhibitors and annoyance to the visitors and the sound level is not allowed to exceed 70 decibels failing which suitable action as deemed fit shall be taken by the Organizer.

 Listing and Promotional Materials:

By exhibiting at the Event, Exhibitor grants Exhobuzz a free, perpetual, non-exclusive license to use, display, and reproduce the name of the Exhibitor in any directory or listing of exhibitors or Event and to use such names in promotional materials. Exhobuzz shall not be liable for any errors in any listing or for omitting any Exhibitor from any directory or listing pertaining to the Event.

No use of Organiser name for marketing:

The Exhibitor agrees not to use the names, logos, or any other marks owned by or associated with Exhobuzz for marketing or advertising purposes, or on any form of publicity (including Exhibitor’s publicly distributed client lists, on Exhibitor’s website or in any of Exhibitor’s other promotional materials) without the prior written consent of Exhobuzz in each instance.

Subletting:

The Exhibitor must not transfer, dispose of, or part with or otherwise sublet the whole or any part of their site, whether for financial consideration or otherwise.