General Rules

• The Exhibitors applying for stalls at any edition of The Film Expo agree to observe and abide by the terms and conditions mentioned below.

• The organizer reserves the right to modify, change, or issue new terms, conditions, and rules for participation, promotion, and benefits at any time.

Stall Layout

• The organizer reserves the right to change the layout of the stalls and reallocate them due to changes in entry/exit points, electrical fittings, pillars, wall extensions, measurement issues, fire exits, or other hall adjustments.

• Exhibitors should book only if they are 100% certain of their participation.

Event Cancellation or Postponement

• If The Film Expo is canceled, postponed, or suspended due to uncontrollable reasons (e.g., war, terrorist attacks, weather, pandemics, fire, natural calamities, national emergency, labor disputes), organizers will refund only a proportionate part of the stall rent after deducting expenses incurred.

• Organizers may also reschedule the event, and exhibitors who have booked will need to participate unless they opt for a refund.

Payment Policy

• A 30% booking fee is required upfront to confirm participation.

• Full payment must be made before the final deadline; otherwise, the booking will be canceled without a refund.

Stall Setup and Removal

• All exhibitors must submit a pre-designed layout and detailed curatorial concept for approval. No changes are allowed once approved.

• Stall setup must be completed on the same day of possession, and setup during exhibition hours is not permitted.

• Dismantling and removal of exhibits must begin by 8:00 PM on the final day and be completed within the allotted time.

Health and Safety

• Exhibitors must comply with all health, fire, and safety regulations.

• Non-compliant exhibits will be removed, and exhibitors must address the issues as per guidelines.

Security

• General security will be provided from the setup day to the dismantling day, but the organizer is not responsible for individual stall exhibits or personal belongings.

• Exhibitors must secure their exhibits against loss, damage, theft, fire, or any risks with appropriate insurance.

Advertising and Promotions

• Advertising or distributing materials outside the stall area is prohibited.

• Unauthorized logos or displays outside the provided fascia will be removed.

Display Restrictions

• Exhibits must not obstruct light, impede movement, or affect neighboring stalls.

• Exhibitors cannot display items on the exterior walls of their stall.

Facilities and Services

• Facilities such as lighting, branding, and promotions will vary between venues.

• The organizer reserves the right to add or remove facilities based on venue terms.

Maintenance and Alterations

• The organizer can make repairs or alterations during the exhibition if necessary, and exhibitors must accept these changes without argument or compensation.

Communication and Disputes

• Only written or email communication will be considered valid.

• All disputes will be resolved under the jurisdiction of Mumbai, India.

Cancellation Policy

• 50% charges for cancellations 8 months before the expo.

• 75% charges for cancellations 6 months before the expo.

• 100% charges for cancellations 3 months before the expo.

• Approved refunds will be processed within 90 working days.

Music Licensing

• Loudspeakers and high-decibel promotions are prohibited.

• Cordless mics must not exceed 70 decibels to avoid nuisance or disturbance.

Listing and Promotions

• Exhibitors grant the organizer a non-exclusive license to use their names in directories and promotional materials.

• The organizer is not liable for errors or omissions in event listings.

Use of Organizer Name

• Exhibitors cannot use the organizer’s name, logo, or marks for marketing without written consent.

Subletting

• Subletting or transferring stall space is strictly prohibited.